Planning
Office staff are working from home and are available by email and phone calls.
Calls to the proper phone extension are automatically forwarded to the e-mail
The
City has implemented a reduced work week. This will result in a reduction to
the City’s normal service levels and an overall reduction to staff capacity
until further notice. It is anticipated that this will be measured in months,
not weeks. In the spirit of a reduced work week, it is anticipated that Mondays
and Fridays will have fewer staff available than normal. Please plan
accordingly. Staff have expressed their commitment to working with members to
move development projects through the approvals process, but it will be
happening at a reduced capacity across Development Services. Specifically, as
it relates to services that affect the construction, development and building
industry, City staff have shared the following updates:
PLANNING INQUIRIES: Planning
support services can be obtained by emailing: planneroftheday@barrie.ca. This
service will be available Monday to Thursday.
APPLICATION
SUBMISSIONS : APLI (online) applications for Committee of Adjustment, Pre-consultations,
Site Plan, Site Plan exemptions and building permits remain the same You will
need an account to submit: https://eservices.barrie.ca/apli/ Payments of less than $5,000 can be made online, for
amounts over $5,000 a cheque can be mailed in to City Hall. Official Plan
Amendments, Zoning By-law Amendments and Draft Plans of
Subdivision.
Please e-mail or call Michelle Banfield if you plan on making a submission of
this nature. Staff will provide an electronic drop box and can
discuss
the safe receipt of hard copies. Cheques can be mailed into City Hall.
APPLICATION PROCESSING &
REVIEW:
Notices
of Complete Applications – application intake and review for completeness
continues and notices are issued as appropriate. This process was already done electronically
so no changes in this respect.
Technical
review & comments continues, and written comments are being shared
electronically with applicants through the file manager
and
include all comments.
TECHNICAL
MEETINGS FOR SITE PLAN, CONFORMITY REVIEW & PRE-CONSULTATION:
In
person meetings (the ones typically scheduled on Thursdays) have been suspended
until further notice.
Staff
have moved into scheduling virtual meetings using Microsoft Teams. This approach
is working quite well. Staff are welcoming feedback on members’ experience with
virtual meetings held so far.
All
previously scheduled meetings that were initially cancelled in March and April
have been rescheduled in a virtual environment.
Staff
are now scheduling all technical meetings in a virtual setting and are booking
dates into mid to late May at this point in time. Due to application volumes
and the reduced work week staff will be booking into June very soon.
PUBLIC
ENGAGEMENT & CONSULTATION:
Public
Meetings – Staff are working with the Clerk’s department to schedule planning
public meetings in June. Details will be shared once finalized.
Neighbourhood
Meetings – Typically neighbourhood meetings are between the time of a
pre-consultation application and before the full
submission
of an application. This requirement for a pre-submission Neighbourhood meeting
has been waived until further notice. Upon receipt of an application in the
absence of a neighbourhood meeting
the
Planner on the file will discuss public engagement opportunities with members,
likely in a virtual environment.
SITE
ALTERATION, SUBDIVISION, AND SITE PLAN CONSTRUCTION
COORDINATION:
Staff continue to accept and process all site alteration and
tree
removal permit applications by emailing Barb Perreault at barb.perreault@barrie.ca.
INSPECTIONS:
Development Service Field Coordinators are completing daily
site
inspection for ongoing projects (while taking all necessary health and safety precautions).
The field inspectors are operating on a reduced work week, so please plan
accordingly for any inspections required for your project. To setup a site
meeting please contact Adam Hawboldt at adam.hawboldt@barrie.ca
705-739-4220
ext 4889.
ZONING
BYLAW ENFORCEMENT: Staff will continue to investigate by-law and property
standards complaints. Requests can be made by phone at 705-726-4242 or by email
at ServiceBarrie@barrie.ca. Any investigations that will require the entering
of an occupied building will not proceed, and instead will require the owner or
tenant to provide photographs of the concern, with other necessary
documentation that can be emailed to: ServiceBarrie@barrie.ca.
APPLICATION
DECISIONS: Council meetings have resumed in a virtual setting for COVID-19
matters. Members can watch Council on Rogers TV.
Planning
Committee – Staff are working with our Clerk’s department to schedule planning
committee meetings in May or June. Details will be shared once finalized.
Committee
of Adjustment – Staff are working to schedule Committee of Adjustment meetings
in May or June. Details will be shared once finalized.
Recommendation reports for all development applications are being prepared and finalized and will proceed to the appropriate decision ody when meetings resume.
Site
Plan approval and Draft Plan of Subdivision approval are delegated to the
Director of Development Services and therefore can proceed, when all technical
work is complete.
MEETINGS:
At the moment City staff are not available for in person meetings, but phone
calls, conference calls, video meetings are all being used and can make
arrangements to “meet”.
NEW
OFFICIAL PLAN: Work continues on the new Official Plan and staff are exploring
ways to continue to keep everyone involved in the process.
MUNICIPAL GOVERNMENT / PLANNING
- Regular
Committee of the Whole and Council Meetings are taking place via video
conference. Details are provided on the
Town’s web-site.
- Town
office closed to the public at least until May 31, 2020.
- Pre-consultation
meetings through the Town’s DART process will now take place over the phone or
via Microsoft Teams. Any new development
application or resubmission can be submitted electronically to planning@newtecumseth.ca or engineering@newtecumseth.ca
depending on the application, or through the mail or courier. Planners and Project Managers are still the
best point of contact for any development specific inquiry, however, new
inquiries should be directed to the general mailboxes as noted above.
- Statutory
Public Meetings have been cancelled until further notice and will be
rescheduled along with any future meetings.
- Committee
of Adjustment meetings of March 26, 2020 and April 23, 2020 were
cancelled. The next meeting is scheduled
to take place in a virtual setting on May 28, 2020. Committee of Adjustment applications are
being accepted electronically or by mail.
BUILDING PERMITS
- Building permit applications will only be accepted through digital means. Building staff will circulate digital applications to the required internal departments (Planning, Engineering, Finance, and Fire) for their approvals and / or comments. E-mail communication will be the preferred method of communication.
- Permit payment instructions can be found of the Towns web-site.
- Currently building inspections will be completed by Building Inspectors. If the urgency of a requested inspection is low, the inspection may be postponed to an appropriate agreed upon date.
- Most standard construction inspections can be carried out, including:
- Exterior inspections of all buildings.
- Interior inspections of unoccupied buildings that are under construction
- Building inspection services of all interior inspections of occupied buildings will be suspended until further notice.
- Building with alleged safety concerns will be evaluated by the Chief Building Official in order to determine the appropriate action.
- Town of Bradford West Gwillimbury
MUNICIPAL GOVERNMENT /
PLANNING
- Regular
Council meetings will be held via video conference until further notice. Details on how to participate are available
on the Towns web-site. All Advisory
Committee Meetings have been cancelled until further notice.
- Statutory
Public Meetings have been cancelled until further notice.
- Planning
staff have maintained development review services while working remotely. Meetings including pre-consultation meetings
will be scheduled and held in a virtual setting. Any new development application or
resubmission can be submitted electronically or through mail or courier.
- Any
members with specific questions are encouraged to reach out to their respective
planner directly on the file. Further,
BWG staff is seeking some insight as to how members of its development
community plan on conducting business in the near future. More specifically, if members anticipate
continuing to further current applications / projects and or submit new
requests or applications. If so, any
specific files and application references would be useful for staff to know in
order for them to plan their services accordingly. Members should e-mail this information to
Ryan Windle at rwindle@townofbwg.com.
- Committee
of Adjustment meetings have been cancelled until further notice. Applications are being accepted
electronically or by mail.
BUILDING PERMITS
- The Building office will continue to accept and review all new permit applications. Issuance of permits will be deferred until the Emergency Management and Civil Protection Act on April 3, 2020 (Ontario Regulation 199/20) is lifted or revised.
- Building permit applications may be submitted only by e-mail to buildinginspections@townofbwg.com Please note that e-mail attachments cannot be larger than 10MB; any larger files will require submission using the Dropbox online portal. Payment instructions can be found on the Town’s website.
- Where construction is permitted the following inspection protocols must be followed:
- Residential Builders: To request a residential inspection please e-mail buildinginspections@townofbwg.com.
- Inspectors will conduct on-site inspections if they are accompanied by the site supervisor ONLY, while maintaining the recommended social distance (minimum 2 metres distance) No other individuals may be in the vicinity or in the structure of the requested inspection and no other individuals may approach the Inspector.
- If these protocols are not followed, the Inspector has the right to refuse any further on-site inspections.
- Homeowners:
- On-site building inspections are temporarily suspended for all homeowner projects unless an emergency inspection is required related to the safety of the building or structure.
- For simple construction, photos MAY be accepted at the discretion of the Inspector and may be sent to buildinginspections@townofbwg.com
- Multiple Residential / Industrial, Commercial and Institutional (ICI)
- On-site building inspections are temporarily suspended for all ICI projects.
- In lieu of the building inspection, Professional field reviews will be accepted and may be sent to buildinginspections@townofbwg.com
Council Meetings: Meetings will be held virtually going forward on the Town’s YouTube
Channel. Staff are exploring delegation
and question period options. Adjustments to the
way
the community can participate in Council meetings.
If
you do not wish to participate in the meeting but would like to provide comment
on any
agenda
item, you may send your email to clerksoffice@innisfil.ca
and
Clerks Services
will
circulate your email to Council and Staff in advance of the meeting.
Planning and CoA Meetings: Committee of Adjustment and
public Planning Meetings
have
been suspended until further notice.
If you require more information,
please contact clerksoffice@innisfil.ca or call
705-436-3710.
Suspended Inspections: By-law Officers have suspended all interior inspections.
Concerns of property standards will be addressed remotely. Building inspections of occupied structures are suspended. Staff have advised that all services are operating remotely. Applications are being accepted and processed. Building inspections are occurring on a limited basis and restricted to unoccupied builings at this time.
TAY TOWNSHIP
Regular meetings are taking
place via Zoom
We are still able to be connected by
phone and email, and if needed we can have virtual meeting via Zoom
Applications
can be send it digitally or dropped off at the municipal office drop box.
Both
Electronic & Paper submissions will be accepted, we are taking cheques or
money orders
Applications are being
processed & notices of complete application being issued
Technical
review & comments being shared electronically through the file manager.
Are technical meetings for both site plan applications and
Pre-consultation being scheduled and conducted in a virtual setting. We have
not had a virtual meeting for a site plan application yet
Committee
of Adjustment – applications being accepted and processed
Notices
will be sent out through regular mail and be sent to agencies via email where
possible
We are
accepting permit applications both electronically or paper
We are issuing permits
with no disclaimer.
We are conducting inspections as normal with
social distancing.
Clearview
Building Permits – Both limited
electronic and Paper submissions are accepted, no restriction on permit types.
All permits applications are being processed
and issued
Inspections & Occupancy
Permits – Social distancing, all worker
out of building during inspection.
Not entering occupied spaces.
Facetime inspection option for occupied spaces.
We are now back to regularly scheduled meetings. They are done via Zoom. You can view the schedule by this link: https://www.clearview.ca/news-events-meetings/meeting-calendar Generally Council is the second and fourth Monday of the month.
We have had an on-line submission form for many years now. We continue to rely on this. Also, people can contact us by e-mail as our e-mails addresses are listed on our website. We also have our phone messages that go to our computers so we can retrieve them.
TOWNSHIP OF ADJALA – TOSORONTIO
MUNICIIPAL GOVERNMENT /
PLANNING
- Regular
Council Meetings are taking place via video conference. Details are provided on the Town’s web-site.
- Town
office closed to the public until further notice
- Planning
applications are being accepted via e-mail or can be mailed or delivered to the
dropbox at the Township office. Payment
for all planning applications must be submitted by cheque. No pre-consultation meetings are being
scheduled at this time.
- Statutory
Public Meetings have been cancelled until further notice and will be
rescheduled along with any future meetings.
- Committee
of Adjustment meetings for March, April and May have been cancelled. The next meeting is scheduled for June 17,
2020. No protocols have been established
for accepting and processing of applications.
Members should contact the Township planning office to make individual
arrangements.
BUILDING PERMITS
- For building permit applications call the Township office to make arrangements for either an e-mail submission or delivery to the Township dropbox.
- Building permit issuance; Applicants will be contacted regarding arrangements for payment of permit fees and permit pick-up.
- Building permit inspections; Phone to make arrangements. Only exterior structures and non-occupied dwellings can be inspected at this time.
RAMARA
The Township of Ramara does not specifically hold
a Planning Committee meeting, but we are continuing with applications being
presented to Committee of the Whole and Council when applications are ready to
move forward. This is typically bi-weekly in our case. The
Committee of Adjustment meets once a month to hear applications. Both
formats are done on the Zoom platform.
We are receiving general planning inquiries by
both email and telephone. Our phones provide us with a notification on
our email and we can listen to any messages left for us.
We
are accepting applications for all planning matters
Submissions
can be made both electronically (preferred) and hard copies can be delivered to
the Administration Office and put in the dropbox
We
are accepting payments by cheque or on line payments
We
are processing applications when received
Staff
are communicating through email and Zoom meetings to discuss planning matters
when necessary. PDF versions of plans and applications are circulated
accordingly.
Any
meetings required are held on the Zoom platform
We
are moving forward with straightforward statutory public meetings if we feel
that all pertinent information can be provided to not only Council but the
public. They are being held on the Zoom platform.
Committee
of Adjustment applications are being accepted and processed
Moving
forward and all meetings scheduled are on the Zoom platform
We
are accepting applications both by drop off at the Municipal office and
electronically All types of construction activity permits are being issued
LAKE SIMCOE REGION CONSERVATION AUTHORITY
LSCRA has closed its doors to
the public and clients until further notice.
All staff are working using a digital, virtual and phone based approach
and will be working remotely
LSRCA will continue to accept
all permit and development submissions electronically and will continue to
service the Lake Simcoe watershed community to the best of their ability.
Additional details on how
LSRCA will be proceeding during the Pandemic are noted below:
- Submissions
of materials, files or supporting documentation can be made digitally to your
respective contact.
- Submissions
via courier or mail will be continued to be accepted unless the respective
services are suspended. These will be
sorted out and staff will pick up submissions once a week.
- A
drop box is available at the front foyer of the LSRCA head office, where
submissions or materials can be dropped off at any time.
- Staff
will be available to participate in conference calls, regular phone calls and /
or virtual meetings.
- Staff
will not be available to attend external meetings or site visits at this time.
- Permits
will be issued electronically via e-mail.
- All
correspondence will be issued electronically.
- Payments
will be still be processed either via phone or online. The details will be communicated with
applicants.
For further detail contact:
Rob Baldwin
General Manager, Planning and
Development
Tel: 905 895 1281 X 248, / r.baldwin@LSRCA.on.ca
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
NVCA has closed its doors to
the public and clients until further notice.
All staff are working using a digital, virtual and phone based approach
and will be working remotely.
NVCA staff will; continue to
provide service to residents, municipalities and stakeholders.
Additional details on how NVCA
will be proceeding during the Pandemic are noted below:
- NVCA
permit pre-consultations will continue to be available. Watershed residents looking to book a
pre-consultation regarding permits can email permits@nvca.on.ca
to book a telephone meeting with regulations staff. Pre-consultation meeting requests will be
processed in the order they are received.
- Regulations
staff will be available to answer any questions regarding permit
applications. Please email your
questions to permits@nvca.on.ca
- Planning
staff will be available to assist with planning applications. Please email any questions regarding planning
applications to planning@nvca.on.ca
- Meetings
scheduled with staff will be cancelled, rescheduled or conducted virtually via
conference calls or regular phone calls.
- If
you wish to email a staff member or leave a voice mail message, visit the NVCA
staff directory for email addresses and phone extensions
- If
you are unsure which staff member to contact, please email us at admin@nvca.on.ca and the message will be
forwarded to the appropriate person.
- NVCA
is still receiving mail. Please leave
any deliveries between the two reception doors during business hours (8:30 am –
4:30 pm).
